Tuesday, September 30, 2014


By no means do I consider myself a "techie." What I do know is, even though technology can be temperamental, technology can make things easier - way easier. As the years go by in my career, ease of use is important to me and saving time is even more important. I once wrote about my record keeping techniques...my "black book." While I still have my "black book" I have the technology tool that will help you save time and easily help you report out. While I was so fortunate to have had the opportunity to be a part of the development and pilot of the program I talk about below, I do not financially benefit from this company or from those who sign-up to use the program. I just want you to be aware of a program out there that may make the data-collection side of your school counseling life a bit easier. 

Introducing SCUTA (School Counselor Use of Time Analysis) - an easy to use record keeping program for school counselors at all levels. Visit www.counselorapp.com to explore this NEW online tool accessible via computer. While you can also access it via tablet, at this current time, some of the features (such as dragging) do not work as they are designed. 

Not only is the program based on the ASCA National Model, it measures (in real time) a school counselor's use of time. SCUTA can be used for daily/weekly/monthly scheduling, frequency counts, basic student note-keeping, and searches. All information can be compiled in a useful report to share with those who need to know what you are doing daily.

Check out this brief video about SCUTA!!

SCUTA was developed out of necessity. My colleagues and I needed a computer program that could easily compile our use of time in each of the ASCA National Model delivery categories: Direct Student Services (School Counseling Core Curriculum, Responsive Services, and Individual Student Planning), Indirect Student Services (Referrals, Consultation and Collaboration), Program Management and School Support (Program Foundation, Management and Accountability and Fair-Share Responsibility), and Non-School Counseling Tasks. Furthermore, we wanted a program that could allow us to document the specific tasks were were doing daily in each of these categories. We wanted to know the answers to these questions:
  1. Does our use of time match the ASCA recommended allotment in each delivery category?
  2. What is the frequency and time spent on each of the school counseling identified tasks? How about in non-school counseling duties?
  3. Is our school counseling program comprehensive?
  4. Where do we need to make changes as individual school counselors and as a department in order to better service all students?
  5. How can we report what we do as school counselors to our stakeholders? 
  6. Can we use this gathered data to show how we are meeting student needs?
SCUTA now comes in two versions: SCUTA and SCUTAPro. Click here to see/read an introduction to SCUTA and SCUTAPro. The video above is a brief introduction to the basics of SCUTA. The video shows you what SCUTA does - use of time data in a calendar format, frequency/time counts, and printing reports for each delivery category. SCUTAPro gives you much more flexibility and bang for your buck. SCUTAPro contains all that is in the SCUTA version but much more. In the SCUTAPro version, you will not only have the ASCA Delivery categories, but you have school-counseling specific tasks within each category. This option lets you really hone in on what tasks you are doing with the greatest frequency and amount of time. Also, you can enter student ID numbers and enter basic notes (such as: conflict mediation or behavior planning) with each student. You can also enter basic notes for each of the tasks (such as: meeting regarding Career Day). You can then print the search reports. Click here to see the Features of SCUTA and SCUTAPro.

Here are my thoughts on SCUTAPro: I love how everything is color-coded (easy to read), point and click, and the use of time is in real-time. I love how I can use each week's calendar page as essentially my appoint book as I once used in my "Black Book." Using the Student Service Log feature, I can get a list of all services I provided a student. With the Activity Log, I can choose any date or any range of dates and get a log of all I did in that period of time. The Topic Delivery Log will list all I did after choosing a specific task. For example, if I choose, Responsive Services-Individual Counseling, up will come a log of all I did within that task. This is fabulous!!! I can find out the frequency and time spent in each of the school-counseling tasks (by day, month, week, year, etc.) within the Descriptive Statistics page. I can print!  I can print out my calendar and reports, then stick them in a binder. While I like technology and it's ease, I still like seeing things on paper (where I can highlight and put my own handwriting). Yes, I know, "old school", but for me, printing is important. Overall, I appreciate having the statistics at my fingertips, that I can get a log of my services and work within a particular category and/or task, that it is color-coded with point and click, and finally that I can print out reports. No more going through my "black book" at the end of the school year and counting (only frequency data) each and everything I did! 

So, you are probably wondering, how much does this cost? Being an urban school counselor, cost is always on my mind. SCUTA costs $75.00 per year, SCUTAPro costs $125.00 per year and SCUTASD (School District) costs $1500.00 per year (beginning rate for all school counselors in a district). Depending on your situation, you can find a version that meets your needs and is affordable for you and/or your school district. Keep reading for some big news!

I love a great sale and/or coupons that give me significant savings. So, as a reader of Entirely Elementary...School Counseling, you can get SCUTA or SCUTAPro at a discounted rate! Just enter the corresponding Coupon Code found below when you get to the payment page or checkout! Incredibly exciting!

Monday, September 01, 2014

Homework & Positive Behavior Signs

As school counselors and other educators, we are always looking for ways to motivate our kiddos. I made these signs as an option for teachers to use in conjunction with our SWPBIS program. The idea is to have the signs hanging on lockers, placed on desks/tabletops, or hanging from closet cubbies for when the recognized students arrive in the morning. What a surprise they will have!!

The Homework Signs could be used to recognize those kiddos who struggle with returning their homework - but did so on one particular day. Or, they could be used for those kiddos who faithfully return their homework. 

The Positive Behavior Signs could be used to thank those students for the fabulous job they did that day or as a pick-me-up for a student who showed an act of kindness. The possibilities of use are truly endless!

All of the signs can be printed out on cardstock and laminated. For use on lockers, put magnets on the back. For use on desks, either put a magnet at the top to hang off of the front of the desk OR just leave magnet free and put on top of the student's desk or table space in the morning. When laminated, they could also hang from closet cubbies! 

You can purchase these cute signs by clicking here or by clicking on graphic below. Print, cut-out, laminate, add magnets if need be and you're all ready to go! 

The downloadable document includes:

  1. Homework Signs (Homework Hero) with Superhero girl and Superhero boy
  2. Homework Signs (Homework HotShot) with Pencil
  3. 2 Different Positive Behavior Signs with Owl (2 different owls - one holding pencil/paper and one holding a book)
  4. 2 Different Positive Behavior Signs with Boys (faces only)
  5. 2 Different Positive Behavior Signs with Girls (faces only)

Click below to purchase the printables!


Fonts by: Kimberly Geswein
Graphics By: Jessica Weible Illustrations, Melonheadz Illustrations, and JC Sweet Pea Designs